Welcome & Tour Tips

🕔 First group meeting

Please meet in the restaurant room, located straight ahead as you exit the elevators at 5:30 PM. I’ll be there to welcome you and show you to our area.

Before 5:30 PM is usually arrival and settle-in time: check in (or store bags if early), freshen up, and acclimatise at your own pace.

🏨 Hotel check-in

Check-in is typically after 3:00 PM.

If you arrive earlier, reception can usually store your main luggage until your room is ready, so it helps to keep essentials in a small day bag.

Many people arrive well before check-in, including those on the morning transfers. After dropping your bags, use the time to acclimatise at your own pace.

✈️ Airport transfers and arrivals

Insight Vacations offers complimentary Day 1 airport transfers at set times. Please check your joining documents and welcome email for transfer timings and meeting details.

After collecting your luggage and exiting the baggage collection area, please make your way into the Arrivals Hall. The meeting point is to your right, near the Caffeine café and 7-Eleven.

If you have booked a private transfer, those details are listed separately in your documents. If you are making your own way, official airport taxis are easy to find.

🧭 Arrival note

Keep your hotel address, booking details, passport and phone easily accessible on travel day. If your arrival timing changes significantly, contact the support number in your official documents as soon as possible.

Essentials

• Comfortable walking shoes you already trust
• Layered clothing for changing conditions
• ☔ A lightweight waterproof or weatherproof jacket
• A small day bag for travel days and sightseeing
• 🔌 Power adapters — Denmark, Sweden and Norway each use slightly different sockets. A universal travel adapter is the easiest option. Power plug guide
• Optional: wired headphones with a 3.5mm jack for audio devices on some sightseeing days

Packing smarter

• Pack for practicality rather than every possible scenario — and leave a little room for anything you pick up along the way.
• 🧥 Layers are key — coastal areas, fjords, mountains and cities can feel very different in the same day.
• Keep anything important for the day in your smaller bag, not the main case.
• 💧 Optional: bring a reusable drink bottle, but avoid bulky bottles — collapsible or slim styles are easiest to carry on coach days.
• 💡 Good shoes, layers and a waterproof jacket you trust will do most of the heavy lifting on this tour.

🌦️ A practical reality

Cool mornings, mild afternoons, wind, rain and sunshine can all happen within the same day. That is very normal on this route.

🧥 What usually helps

Flexible layers usually serve you better than worrying too much about the perfect forecast. A light waterproof layer is worth having even when the day looks clear.

👟 Comfort beats style

This is a sightseeing-heavy itinerary with uneven surfaces, steps, outdoor stops and scenic viewpoints. Good shoes matter more than anything clever in your suitcase.

⛰️ Fjords and mountains

Scenic areas can feel cooler and breezier than city centres. Keep a layer in your day bag rather than packed underneath the coach.

🧭 The pace of the tour

This is a classic Scandinavian journey through Denmark, Sweden and Norway. The variety and the destinations are what make it special — from capital cities and coastal scenery to ferries, fjords, mountain roads and longer scenic stretches. Expect a few travel days and some early starts, but they are all part of seeing this beautiful region properly.

🏨 Hotels

Across Scandinavia we use a mix of modern city hotels and regional properties, so room layouts and facilities can vary throughout the trip.

🚶 Walking

Expect cobblestones from departure day in Copenhagen, city walking, hills, and stairs throughout the tour. Comfortable shoes matter more than style on this one — every single day.

🌀 Air conditioning

Coaches are air conditioned, and many hotels and public venues will have cooling, especially in warmer parts of Europe. Hotel systems can vary by country and property, and some historic or mountain-region hotels may be more limited. If your room feels warm, ask reception what options are available.

🍽️ Included meals

Breakfast is included daily and some dinners are provided. On included meal days, timings are set to keep the itinerary running smoothly, so punctuality is appreciated.

👥 Travelling as a group

Touring as a group works best when everyone is mindful of shared timings. I will make sure things run smoothly from my end.

💳 Money and payments

Card payments are widely accepted across Scandinavia and are generally the preferred way to pay. It is still useful to carry a small amount of local cash for the occasional smaller purchase, public facility, or gratuity for a Local Specialist.

💱 Currency

Denmark uses Danish Krone (DKK), Sweden uses Swedish Krona (SEK), and Norway uses Norwegian Krone (NOK).

💐 Gratuities

Some gratuities are included in your tour price — restaurant staff and hotel porters, for example. Tips for your Travel Director and Driver are separate unless pre-paid.

If you have pre-paid — thank you, it is genuinely appreciated.

Guidance on appropriate amounts is in your Insight Vacations documents — or just ask me on tour.

If you are unsure whether gratuities are pre-paid, check your tour voucher or booking confirmation.

⭐ Optional experiences

Your tour already includes a lot, but optionals are worth knowing about. These are experiences that go a little deeper in certain places, with everything organised for you.

They are hand-picked to suit the pace and places of this particular tour, and many guests who join them wish they had booked more.

Optional experiences are priced separately, so people who want them can choose them, and people who prefer a quieter pace are not paying for something they would not use. I will walk you through what is available once we are underway. There is never any pressure.